How to Write a Waiver Request Letter (Sample Formats)

Waiver Request Letter, Waiver Letter Template
Waiver Letter Template

A waiver letter is a kind of formal letter that is written to the party to whom you are supposed to make a certain payment in order to request the party to waive the charges or the limitation which otherwise would apply. Writing a waiver letter is quite simple if you know how to write one such letter. There are all kinds of waiver request letter to shipping line, customs, journals, students.

In this post, we bring to you a collection of waiver request letter formats. You can create your own simple waiter letter by following the tips shared below or simply by following the templates shared for your reference and assistance.

How to Write a Waiver Request Letter

If you are confused about creating a waiver request letter then here are some guidelines that will be of great help to you:

  • Before writing the waiver request letter, make sure that you are eligible for waiver.
  • Always explain your situation in detail.
  • It is always a good idea to share supportive documents or any other kind of references.
  • Keep the tone of the letter formal.
  • Do not include unnecessary information.
  • Always check for spelling mistakes and grammar before sending the letter.

Waiver Letter Format for Bank Charges

From:

Richard Brown

88, Newton Apartments

New York

Date: December 11th, 2022

To,

The Branch Manager

New Era Banks

New York

Sub: Regarding waiver of bank charges

Dear Sir/ Madam,

I, Richard Brown, am writing this letter to request you to kindly consider my request to waive off the bank charges that my account (Account number: 568923) has been charged with for one day late payment of the installment of car loan that I had taken from your bank.

I have been associated with your bank from last eight years and the loan account that I maintain with your bank is three years old. Never ever has it happened that there has been any delay in the payment of the installments. And this is the first time that I have not been able to pay it by the due date as I was hospitalized because of some surgery and could not have the amount deposited in time. I would also like to mention that I am witnessing a difficult phase as far as my finances are considered and charges like these certainly pinch.

I would be very thankful if you could please have these charges waived off considering my past record as well as my present situation. I assure you that there will never be any delays in future.

Thanking you in anticipation.

Sincerely,

Richard Brown

​Waiver Letter for Payment Example

From:

Richard Brown

Manager

Revel Infrastructures

New York

Date: December 19th, 2022

To,

Anthony Gibbs

Manager

Zenith Technologies

New York

Sub: Regarding waiver of payment

Dear Mr. Anthony,

Greetings!

The purpose of writing this letter is to request you to kindly waive off the payment of invoice no. 5623 dated 12.05.2022 which is $ 202.

As you are aware that our company is facing financial difficulties from last couple of months after the pandemic and it has become extremely difficult for us to clear our dues. We tried our best and have managed to clear all other dues of your organization except this one and therefore, I would like to request you to kindly consider this situation as special and have the payment of the invoice mentioned above waived off.

We are working hard to bring things together and we are hopeful that eventually things are going to fall in place but until then we would request your consideration and support.

Thanking you.

Sincerely,

Richard Brown

Sample Letter for School fee Waiver Request

From:

Richard Brown

88, Newton Apartments

New York

Date: December 19th, 2022

To,

The Principal

New Age School

New York

Sub: Regarding waiver of school fee

Dear Sir/ Madam,

I, Richard Brown, am the father of Master Robin Brown, a III grade student in your school.

I am writing this letter to request you to kindly waive off the fees of my ward for the month of October 2022. Presently, me and my wife both have lost our jobs and we are looking for new opportunities. Since the month of March 2022, we both have been without jobs and we have three kids, Robin being the eldest of all. Till now, we have been able to manage our expenses as well as school fees of all our children but now things have worsened and therefore, I am requesting you to please waive off the school fee for the present month of my ward.

I have always been prompt with paying the school fees of my children. Never ever has been any delays from my end but things have gotten extremely difficult to manage and I am working hard to normalize them. I am hopeful that by next month I will have a job letter in my hand as I am in the final round of interview and I am quite positive that I will be able to get selected. This is a humble request to you to please consider our situation and waive off the school fee for October 2022.

Thanking you in anticipation.

Sincerely,

Richard Brown

Application Fee Waiver for International Students

From:

Richard Brown

88, Newton Apartments

New York

Date: December 19th, 2022

To,

Mr. Adam Smith

HOD, Department of Science

University of New York

New York

Sub: Regarding waiver of application fees

Respected Sir,

Greetings!

I, Richard Brown, am a M.Sc. student from your prestigious university and am I am writing this application to request you to waive off my application fees for the course.

I am from Africa and I have completed my B.Sc. with University of New York and I wanted to enroll myself from the Masters course with the same university because of the learning exposure the institution offers is truly amazing. I strongly feel that once I have completed with my course, I will be able to learn many things and find myself a good job which will help me repay my loan and also contribute to the field of science which has always been my dream since I was a child.

Due to the difficult financial situations at my end, I will not be able to afford all of my application fees. I completed my bachelors with the help of scholarships I received and bank loan. Based on my good grades, I have been able to manage for 50% of the application fee by bank loan and some of the savings I have from my part time job. My family comes from a low-income group and therefore, they are not in a condition to sponsor my studies. The annual income of my family in Africa is just $ 8500 and we are total 8 members in the family.

I would like tor request you kindly consider my case and grant me an application fee waiver of 50% as I am a seriously dedicated and ambitious student who desires to move ahead in life. I am quite hopeful that after the completion of my course, I will be able to get a decent job which will help me clear all the loans as well as support my family.

With this letter, I am attaching all the evidences that reflect my hardship as well as my achievements in my previous courses.

Thank you so much for your time. I will be looking forward for your response.

Sincerely,

Richard Brown

Waiver Request Letter to Shipping Line

From:

Richard Brown

Manager

Revel Infrastructures

New York

Date: December 19th, 2022

To,

Anthony Gibbs

Manager

Zenith Shipping

New York

Sub: Regarding waiver of shipping charges

Dear Mr. Anthony,

Greetings!

I, Richard Brown, Manager, Revel Infrastructures is writing this letter to request you to kindly waive off the shipping charges on the consignment number 653298.

Your company has been the trusted shipping line for our company from last eight years and we have shared a healthy and progressive association for all these years. But because of financially difficult situation at our end, we will not be able to pay the shipping charges for the consignment mentioned above. For some reasons, the consignment has been returned by our client and in these tough times, it has not only caused us an immense loss but has added on to our troubles.

For your reference, I am enclosing with this letter the details of the consignment. I am hopeful that you will consider the situation of our company and will waive off these charges and I will make sure that things get better and we do not have to make such requests in future ever again.

Thanking you.

Sincerely,

Richard Brown

Waiver Sample Letter for Work

From:

Richard Brown

Manager

Revel Infrastructures

New York

Date: December 19th, 2022

To,

Anthony Gibbs

Manager

Zenith Technologies

New York

Sub: Regarding waiver of charges

Dear Mr. Anthony,

Greetings!

I am writing this letter to request you to kindly waive off the late payment charges that have been levied by your company for delayed payment of the bills by us.

We have a long association with your company and we always have maintained a healthy payment cycles but post pandemic, our company has been dealing with tough financial conditions which have led to the delayed payments. From all end, we always try to make the payments on time but due to the outbreak of fire at our office in the last month, we were unable to focus on our payments and that led to the delay.

I have attached with this letter the evidences that highlight the difficult times that we are facing at present. I hope that you will be considering the situation and will be waiving off the charges. I will make sure that certain situation does not arise in future and payments are streamlined.

Thanking in anticipation.

Sincerely,

Richard Brown

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