Farewell letters are normally shared in business organizations. The main purpose of such a letter is to thank colleagues for the quality time spent together during the job tenure. It should be short, specific and informative and must be able to get your feelings heard. It acts as a medium to express how important was your relationship with your colleagues and coworkers to you and how will you to stay connected to them in the future.
Writing Goodbye and Farewell Letter Etiquette to Colleagues
1. Talk about your future plans: Mention in your farewell letter about your plans after leaving the company. If you are planning on joining another company mention about it in the letter. Also talk in brief about your future endeavors instead of playing the blame game with the present company.
2. Know who your audiences are: If you plan on writing this letter only to your close colleagues in the company, you can be a bit lenient over the language usage. However, if you are planning on sending out mass email, try to sound as formal as possible.
3. Talk only about the good stuffs: Farewell is not the right time to speak about your grievances with the company. You must always leave on good terms as you might require approaching them in the future. Express how you are going to miss the company and also talk a bit about your good memories with the company.
4. Express your gratitude towards the company and colleagues: Narrate in brief as to why are you thankful to the company. Talk about all that you have learned from your colleagues and how supportive they were of you during your rough phases in the company, if any.
5. Provide your contact information: Provide your personal contact information such as your email address, phone number, social networking account ids etc. to keep in touch with them even after leaving the office.
6. Express regret on leaving the company: Praise the company and express your regret for leaving it. Keep the letter as positive as possible. Let your co workers get an idea about how you respect them and thank them for their good spirit shown while working together.
The Farewell letters are written when someone is leaving the other; either a group of people or individuals. It is therefore considered polite to write a goodbye letter.
Some points to remember while writing a good farewell letter are as follows:
Firstly, the tone of letter should be friendly. The letter should have a personalized touch to it. One can use the same tone and form of language as they were used to, just like conversing with them.
Next, the letter should confirm the actual departure of either the individual writing or the recipient leaving. Detailed explanations may be left out according to the circumstances of the forthcoming departure.
Lastly, the letter should express gratitude of having known or spent time with the recipient. The sender should recall on memories shared. Also give or ask details for future communication. And request to keep in touch.
As per our telephonic conversation yesterday, I have ceased production of the goods we supply to your corporation. We are officially stopping producing these goods at the end of this month. We would suggest that you contact Unique Agency, a corporation that offers the same products and are reasonably priced as we did.
We really wish to thank your patronage with our corporation. It was always a pleasure dealing with and assisting you with your orders of cartridges and toners.
We wish you all the very best in your future businesses. Please feel free to call us in case we need to finalize some paperwork and to completely close our accounts.
Thanks & Regards
As you all know, this is my last day in the office. I would like to say good bye before I leave my post as your Human Resource Manager. I and my family are shifting to California as my husband is setting up a business there. I never wanted to leave this job, as the work environment here is very friendly and it feels like family working here.
I would like thank all of you for being such a great support always I have worked with this company for ten long years as an HR. This job taught me so many things. I have shared my good and bad times here with you all and it has made me a better and stronger person both professionally and personally. I wish you all best wishes for your future endeavors.
In case of any further paperwork or case closures, my cell phone number is 987- 235-6897. I can also be contacted at my personal email address which is [email protected].
