Dear This is to inform you that we are in receipt of your notice whereby you mentioned that the goods shipped to you on (date) did not conform to our agreement dated (date). We would like to apologize for this unintentional mistake on our part, the reasons for which were (explanation) While we recognize … Read more
Dear It was upsetting to know that the show pieces we shipped to your company previous week arrived in bits and pieces. As per our telephonic conversation we are agreeing to your request, and sending you a new shipment for 35 pieces. We assure you that it won’t be repeated again and our packaging … Read more
Dear This is in relation to receipt of your letter of dated (date) wherein you set forth your reasons for canceling your purchase order no. # I would like to apologize for the misunderstanding caused between us which took matter to the cancellation. I have taken this matter up with management in order to ensure … Read more
Dear Thank you for your recent correspondence regarding your account number ____________. We were able to track down the mistake and have credited your account accordingly. A report to this effect has also been sent to our credit reporting organization and we assure you that similar errors won’t be repeated again. As of this … Read more
Apology for Returned Check, Replacement Enclosed – [Name, Company Name & Address here] [Date] Dear [name], I am writing in to apologize for the inconvenience caused to you because the check [check no.] was returned due to insufficient funds. I cannot tell you how embarrassed I am feeling because of this. I am sending … Read more
Apology for Returned Check: Bank Error, Replacement Enclosed – [Name, Company Name & Address here] [Date] Dear [name], I am writing to tell you that how embarrassed I felt when I came to know that the check issued by me was bounced because of insufficient funds in my account. I contacted the Bank … Read more
Apology for Incorrect Payment Underpayment – [Name, Company Name & Address here] [Date] Dear [name], This is in reference to the last payment made by us to your company. This payment was made for the invoice [no.], We have found that unwarily we made a wrong payment to you. The check [check no.] we … Read more
Apology for Incorrect Payment Overpayment – [Name, Company Name & Address here] [Date] Dear [name], During our last audit, we found that we have made a wrong payment to your firm through check no. [no. here] . This payment was for the settlement of the invoice no. [Invoice no.]. The total amount due … Read more
From: [Your Name, & Address here] To: [Recipient Name & address here] [Date here] Dear [name], I am in receipt of the invoice [no.] sent by you on [date]. I am writing to inform you that I have already sent you a check [no.] for $[amount] on [date]. In case you don’t receive the … Read more
From: [Your Name, & Address here] To: [Recipient Name & address here] [Date here] Dear [name], Hello. We regret to inform you that we are holding back your payment for invoice [no.] until – [state condition for releasing payment] – [Describe reasons in brief] – So, unless you [condition for releasing payment], we … Read more
